Meet Licensing Information 2018-19 Season

 

Swim Ireland Meet Licensing Programme

Updated July 2018

Introduction

The Swim Ireland Meet licensing Programme is a programme of classification of Swim Meets designed to ensure that all swimmers can swim in competitions which are specific to their ability and that competitions of relevant levels are run to a uniform standard.

There are five levels of licence ranging from Level 1, which is typically a club gala where the emphasis is on participation and fun, up to Level 5 which are National Championship events.

The programme is designed to help support the national calendar planning process and support the Long-Term Athlete Development Pathway in terms of competition and training. Meet Licensing is coordinated regionally and overseen by a national coordinator.

Levels of Licence

The type of competition, minimum age of competitors and the relevance of the times achieved will determine the level of licence required. For example:

Level 1 is a fun gala where the emphasis is on participation, no electronic timing is needed and only the Referee needs to be a trained technical official. The times from this type of gala could not be used to qualify for a national event. A typical Level 1 Gala is a Club fundraiser or inter-club gala.

Level 2 are entry level competitive Meets such as Club Invitational/Open and Regional Development Meets, they are used to qualify for Level 3 events. They require full or semi-automatic timing and a minimum of 4 Licensed Officials

Level 3 are the next level of competitive meets such as regional Qualifying/Schools meets and some Club Invitational/Open Meets. Applications can only be made where higher requirements are met, such as Full electronic timing and National Referee. Licenses granted at this level will be extremely limited and will be down to the discretion of the Regional Competitions Committee and Swim Ireland. Times will qualify for Level 4 and 5 events.

Level 4 have much higher requirements, such as a Regional Championships. There must be 7 qualified officials and full electronic timing. Times from a Level 4 Meet can be used for qualification for Meets such as the Irish Open Championships.

Level 5 are National Championship events, run in accordance with FINA requirements for such events.

For a detailed explanation of each license please see the table on the reverse

In the case of Level 2, 3 and 4 Licence applications, the relevant Regional Competitions Committee will be consulted if there is a clash of dates in a Region where two Clubs have applied for Licences to hold events on the same date. In general, only one Licence will be granted within a Region for a particular date and therefore it is important that Clubs engage in the calendar planning process within their Region before the season starts.

All Clubs must apply for a Licence before issuing the paperwork for the event and the paperwork must specify the level of the Licence and how the times achieved can be used. For the 2018/19 Season no times will be entered onto the National Database until all Meet paperwork has been submitted by the organisers after the Meet and all the conditions of the Licence have been satisfied. Only times entered onto the National Database will be accepted for entry to National Meets so there is an onus on the organisers to ensure that they are operating within the conditions of the Licence.

Table 1 – Levels of Meet Licence Level Type of Meet Age Groups Timing System Minimum Licensed Officials Qualification
Level 1 Intra/Inter-club GALA Emphasis on FUN It is recommended that participation medal/awards be given rather than medals for 1,2,3. The focus is on 25m events and clubs may consider awarding points for clubs based on finishing positions Aged 7 upwards No electronic timing needed A Referee licensed to at least National Judge or higher must be in attendance Times will be recorded by Clubs only and will not be entered onto National Database
Level 2 Club Invitational/Open Meet Regional Development Meet

These are entry level competitive Meets and in the main will be qualifying events and will allow swimmers to qualify for Regional Qualifying and Regional Championship Meets

Aged 9 upwards (Club) and 10 upwards (Regional) Full or semi-automatic timing MUST be in operation Minimum of 4 Licensed Officials Referee & Starter - who must be licensed to at least National Judge or higher and 2 Judges who must hold at least a Probationary* Licence Times can be used to qualify for Level 3 and Regional Championship Meets but will only be accepted and recorded on the National Database when ALL Meet paperwork has been submitted after the Meet and all the conditions of the licence have been satisfied
Level 3 Club Invitational/Open Meet

Regional Qualifying Meet Regional School Meet In certain LIMITED circumstances applications can be made for a Level 3 Licence which will allow the times achieved to be used for entry to Level 4 and 5 Meets. The Regional Competitions Committee and Swim Ireland MUST give prior approval before an application to run a Level 3 Meet will be granted.

Aged 9 upwards (Club/School) and 10 upwards (Regional) Full Electronic timing MUST be in operation Minimum of 4 Licensed Officials 1 National Referee 1 Starter - who must be licensed to at least National Judge or higher and 2 Judges who must hold at least a Probationary Licence Times can be used to qualify for Level 4 & Level 5 Meets but will only be accepted and recorded on the National Database when ALL Meet paperwork has been submitted after the Meet and all the conditions of the licence have been satisfied
Level 4 Regional Age Group/Youth/Senior Championships Regional SC Championships Irish Minor Schools Championships Schools Inter-pro

Irish National Division 2 Competition

Aged 11 upwards (except Irish Minor Schools) Full Electronic timing MUST be in operation Minimum of 7 Licensed Officials 1 National Referee 1 additional Referee, 1 Starter and 2 Judges who must all be licensed to at least National Judge or higher plus 2 Judges who must hold at least a Probationary Licence Times can be used for Level 5 Meets (subject to qualification windows) but will only be accepted and recorded on the National Database when ALL Meet paperwork has been submitted after the Meet and all the conditions of the licence have been satisfied
Level 5 Irish Open Championships Irish SC Championships Irish Summer National Championships McCullagh International Aged 12 upwards (Irish SC) and 13 upwards (Irish Open) Full Electronic timing MUST be in operation Minimum of 9 Licensed Officials 1 National Referee, 1 additional Referee, 1 Starter, 4 Judges who must all be licensed to at least National Judge or higher, 2 Judges who must hold at least a Probationary Licence Times entered on National Database

 

MEET LICENCE CONDITIONS 2018/2019

The Swim Ireland Meet Licensing Programme is a programme of classification of Swim Meets designed to ensure that all swimmers can swim in competitions which are specific to their ability and that competitions of relevant levels are run to a uniform standard.

The programme is designed to help support the national calendar planning process and support the Long-Term Athlete Development Pathway in terms of competition and training. Meet Licensing is coordinated regionally and overseen by a national coordinator.

A Meet Licence is issued under certain conditions and it is important to understand that if these conditions are not met, the Licence is invalidated, and the times will not be accepted onto the national database. Clubs who are found to be in breach of licensing conditions may be subject to a fine of €500

The following paperwork must be submitted in full by the due date. Due Date Information required Send to
When the event is confirmed Form 1 General Information All Forms must be submitted to the relevant Regional Coordinator

Munster meetlicencingmunster@swimireland.ie

Leinster

meetlicencingleinster@swimireland.ie Connacht

meetlicencingconnacht@swimireland.ie

Ulster

meetlicencingulster@swimireland.ie

At least 14 days prior to the date of the event Form 2 (Names of Technical Officials)
At least 14 days prior to the date of the event Full Session Report
Maximum of 14 days after the event Form 3 (Referee Report)
Maximum of 14 days after the event HYTEC Backup
Note: All Level 3 Licence applications must have been pre- approved by the relevant Regional Competitions Committee in order to be considered

 

Meet Licence Application Form

 

 
 

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